Registrar’s Office
Registrar’s Office
The Office of the Registrar strives to respond inquiries accurately and promptly, to meet or go beyond customer expectations for assistance, and to handle clientele and each other with respect and professionalism.
Objectives
REGISTRAR’S SERVICES
The Office of the Registrar coordinates and controls activities involving
students’ enrolment and registration, transfer, and graduation. The
office is primarily responsible for the updating and safekeeping of
student and faculty records, as well as other vital documents and records
of the College, and for the maintenance of such records in strict
confidentiality. The Office is also primarily responsible for the
enforcement of the regulations regarding admission and transfer,
accreditation of courses and units, curricular load, sequence of courses,
etc. Inquiries concerning admission, curricular offerings and similar
information are routinely referred to and handled by the Office of the
Registrar.
In order to provide its services effectively, the Office of the Registrar
has three sections: the Systems Support Staff Section, the Academic Credit
Evaluation Section, and the Records Section.
Systems Support Staff Section
This section handles tasks concerning enrollment, structured data
collection, storage, retrieval, and management of records. This section
prints certificate of registration and grades for students, parents,
college deans, and records section. It handles approved request for
correction of grades, withdrawal of courses or enrollment, encoding
new/revised curriculum in the system. It also checks the faculty load
report each term.
This section enforces the administrative and academic policies and
procedures in the use and implementation of systems. It also recommends
improvements on the systems functionality to make its services more
client-friendly.
Academic Credit Evaluation Section
The Academic Credit Evaluation Section evaluates the academic performance
of students to determine year level and credits earned for the purpose of
graduation.
This section sees to it that NMSCST policies regarding sequence of
courses, course content, load per term, residence requirements,
cross-enrollment, and the like are enforced and properly complied with.
This section schedules the evaluation of student records and application
for graduation every term. Such schedules are disseminated and posted on
the bulletin boards of every program. Students are advised to apply for
the evaluation of their academic records at least one-semester/term before
their graduation. This section also prepares the list of candidates for
graduation for recommendation of the Academic Council and
confirmation/approval from the Board of Trustees.
Records Section
The Records Section issues transfer credentials, transcript of records,
certifications of academic documents needed for employment, travel abroad,
scholarship grants, board examinations, and handles verification of the
academic status of students and graduates.
Finally, the Office of the Registrar coordinates with the Vice President
for Academic Affairs, Dean of Higher Education, the School Deans, and
other administrative officials of NMSCST with regard to academic
activities of students, revisions of curricular programs, offering of new
courses, and similar tasks. Students who wish to verify their academic
records are encouraged to see the Registrar for guidance and advice.